Status Approvers (aka Draft Awaiting Approval)
Often your project will require forms that contain an approval process. Examples might include:
Client communication needs to be approved by Project director before being issued.
Contract forms need to be assessed before issued to contractor and being reflected in the budget.
Purchase orders for equipment.
Leave forms for staff.
It is possible to set up a Form Approval process in RIB CX
Configure the Approval Status
Locate the Form type that you would like to apply the Approval process for.
Go to Configure
Form Types
Select the Form Type
Status & Status List
Add New
Allocate the Order No. you want the status option to appear
Give description for this example “For Approval”.
Save
Select For Approval in the matrix
Configure the Approvers
Now you need to assign Approvers to the For Approval Status. So when the document / form is created a For Approval Status will appear with the Approvers details.
Go go the Status approvers tab.
Add the Approvers you want set up by clicking in the For Approval drop down next to the Company name
Click Update.
Bypassing the Approval Process
You can also set up users who can bypass the Approval process - for example a manager or director role in your project.
To allow a user to bypass the Approval process.
Add the user into the Users that can bypass Approval process section.
Click Update.
Multiple Approvers
You can also have multiple For Approval statuses on a single form.
To do so go to the Form type.
Edit Status List
Tick the statuses you wish to make part of the Approval.
Under Status Approvers you can configure who the Approvers are for each status.
What Does It Look Like
When the Document is created you will see that these users appear in the Status.