Submit an External Bid

What is an External Bid?

An external bid is one received from outside the RIB CX Tenders system. This could be an email or an attachment you have received from one or more of your bidders.

As the bid has been sent from outside of the RIB CX system, the information is disconnected and is not processed by the Tenders module. Neither the Tender Dashboard nor the Tender Package is updated with the relevant bid details.

However, with RIB CX Tenders, capturing this information is easy and bid information can be imported into your package to keep all your Package/Bidder details in one place.

How to Submit an External Bid

To submit an externally received bid follow the steps below.

1. Go to the Tenders Dashboard.

2. Click Summary next to the package you wish to upload the bid to.

3. Go to the Package Progress Tab.

Select Bidders

1. On the Package Progress Tab select the bidders you wish to submit an external bid for.

2. From the Bidder Tools drop down, select Submit an External Bid.

3. The External Bid submission wizard will launch and display the bidder's company and contact for those you have selected.

You are now ready to upload the External bid.

Upload the Bid Documents

1. Click the Upload button against the relevant Bidder.

2. The file selector will launch.

3. Click Select files to browse and attach files or simply drag and drop them to upload.

4. Click Done.

5. You will see a count of the documents you have just added next to the Upload button.

6. Click Next.

Notify Bidder of Submission

After you click next you will be taken to the Notify tab of the External Bid Submission Wizard.

On this tab, you are able to select whether or not you would like to Notify the Bidder that you have submitted a bid on their behalf.

1. To Notify - Select Yes from the drop down in the Notify column.

2. Don't Notify - Select No.

3. Review all your changes.

4. Click Upload Bids.

5. This will upload your external bids into RIB cx Tenders.