When you have completed all necessary clarifications and are satisfied with a bid you may then award this package to the successful bidder.

To Award a bid

1. Select desired bid.

2. Click on Post Submission Actions drop down.

3. Select Award Bid.

3. On the Awarding Bid page, click the Award button on the bottom right-hand side when you are ready to award the package.

Post Award Actions

Besides informing the bidder that they have been successful you can also perform additional actions when awarding.

Add Bidder as a User on the Project

As part of confirming the award of a package you have the option add the bidder to the Project at the same time. Ensure that the Awarded Company Role is correct. This eliminates the need to go into the project and add the company and user manually.

Issue the Contract Set of Documents

If you choose to add the successful bidder to the project you can also issue the contract set of documents.

What is the Contract Set?

The contract set of document is the latest set of tender package documents at the time you awarded the package. This includes all addenda issued.

By placing a tick in the checkbox next to this option the successful bidder will receive a transmittal containing the contract set of documents. Once they have logged into the project they will be able to access these documents.

Notifying Unsuccessful Bidders

Choose to send unsuccessful bidders an email after you have awarded a package notifying them that they did not win. This option is available at the time of awarding and comes with prepared text that you can edit before sending.

When you confirm the Award the package will be closed and the successful bidder will receive an email informing them. If you have selected any other of the other options they will also be performed at this time.

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