What is Automatic Field Matching?
Automatic Field Matching allows RIB CX to match your Document number with preconfigured User Field values in Publication Space during an upload. This will then populate those fields on upload without needing any user interaction to make your Document uploads very efficient and quick.
Document Number and Pattern Set Up
The Pattern is usually configured based on how your Document Number is formed.
If a strict numbering format applies to your project, an automatic numbering pattern will be useful in filling out meta data for your documents quickly.
An example Document Number
DEMO-MC-DWG-ELE-0001 [a] Electrical Drawing 0001
In this instance.
- DEMO - is the Project Name.
- MC- Is the Code of the Company that is uploading.
- DWG - This defines the type of document this is - DWG is the Code for the option of Drawing Type.
- ELE - This defines the discipline this document belongs to - ELE is the code for the option of Electrical Discipline.
Project-Company-Type-Discipline
Type and Discipline are first set up as user fields. Click here for how to do this.
DWG
DWG is the Code for the option of Drawing in the Type User Field. Click here for how to view/edit this.
ELE
ELE is the code for the option of Electrical in the Discipline User Field. Click here for how to view/edit this.
Configure Automatic Field Matching
1. Navigate to Configure > Modules > Publication > Number
or
2. Publication Space > Settings
3. Click on the Numbering tab.
4. Edit Patterns or Add Row to create a new pattern.
5. Select Add Row to create a new pattern.
6. Select the individual Company or All Companies the Field Matching Pattern will be applicable to.
7. This Company or All Companies will be shown in the table with the default pattern selected.
Create a New Field Matching Pattern
1. Click on the drop down list under Select a Pattern.
2. Give the Pattern a name.
3. To add a section to the pattern click +.
4. To remove click -.
5. Select the pattern as follows:
| Ignore | Project is not set up as a user field, so there is no field to populate on the upload page. So we select ignore. Select separator as |
|---|---|
| Ignore | Company is not set up as a user field, so there is no field to populate on the upload page. So we select ignore. Select separator as |
| Type | As shown above DWG is the type of the document. So we select Type to populate the Type user field with the value Drawing. Select separator as |
| Discipline | As shown above, ELE is the discipline this document belongs to. So we select Discipline to populate the Discipline user field with the value Electrical. So the pattern will now look like this. |
6. Save the pattern and select it from the drop-down for your Company
What User Field Types are Supported for Auto Field Matching?
Currently this feature supports
- Text
- Select
One Company - Many Auto Field Matching Patterns
One company can have more than one auto field matching pattern applied to it.
Refer here for how Automatic Field Matching works.
File Naming Convention:
Is use for matching, Doc number, Title, Revision that might come in various formats provided in the naming convention. This allows user to upload file, by enabling a field matching pattern specific to the format the user wants, using Regex (Regular Expression). Regex is is a pattern that accepts a set of strings in the file name that matches the pattern (and rejects the rest).
- File Name Validation Pattern : This is where you use Regex pattern defining which filenames are allowed to be uploaded. You would use Regex to write down the pattern that has to be matched during file upload.
- User Defined File Pattern : This is where you use Regex pattern used to determine which part of a filename is used for the document number.
For example if filename is D107_300_B15.2--_PBK_B01_–_12_V
You will need to input this as Regex: [\w-]{4}\_[\w-]{3}\_[\w-.]{7}\_[\w-]{3}\_[\w-]{3}\_[\w-]{2}\_[\w-]{2}\_[\w-]{1}