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Modules.
3. Click Publication Space.
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Or
4. Under Publication Space Module click Settings.
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the Number tab.
6. Select Enabled.
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Create New Template
7. Click on Create New Template.
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name.
Setting the Fields to Include in the Numbering Sequence
| Info |
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You can create user fields to use in your numbering template however they need to be made mandatory (required) in order to be selectable in the sequence. |
9. Select the fields you would like to form the Numbering Sequence.
10. By default you will be able to select Project, Company and all User Field's with selectable options.
11. To add another field to the numbering sequence click the + Sign
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.
12. To remove one select the - sign.
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13. To define separators between the fields select from list between criteria.
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14. The last field will always be the Sequence number.
Setting the Sequence Number Format
15. The sequence number (max 8 characters) can be configured in terms of :
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.
Apply Number to Which Document Types?
18. Select the document types to apply this Sequence to.
19. Document types examples.
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20. Then click save.
21. This new template will now be displayed in the Auto Numbering section.
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How to use Automatic Document Numbering
After configuring an Automatic Document Numbering format as above, you can start using it during your uploads.
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In this example, Manual is selected
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- This will now use the Automatic Numbering template configured for this type
- You will see the Document Number change to the configured format
- Select values for the other fields that are part of the Numbering format and the rest of the Document Number will be automatically updated
- The Sequence number is only generated after clicking uploaded
- If all the fields required as part of the Automatic Document Number is filled in on the upload page, click Upload
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