General > Status > Status List
Force Selection of Status on Every Submit | When this is toggled on the form cannot be submitted without a status being chosen.  |
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Show Action Buttons on Form Preview Page | When the Show Action Buttons on Form Preview Page is toggled on your action buttons will show when previewing a form.   |
Options | Clicking on Options you can toggle on or off Show Retired Statuses and / or Show Retired Action Buttons. You may require this if you are wanting to reinstate an action button or status. |
Status Based Workflow (System Generated) | If you have more than the System Generated workflow, clicking on the down arrow will list other workflows available for this form. Selecting one of the workflows will allow you to edit that workflow statuses and action buttons. Refer here for more information regarding Workflows.  |
Add New | Click Add New to create a new status. Refer here for more about creating and configuring statuses.  |
Statuses | Refer here for more information on configuring statuses and here for Action Buttons.  |
Status List
Specify the statuses that can be applied to a Form.
General > Status > Status Allocations
For each status you can define who has access to the status. Click here for more information.
General > Status> Approvers
When you have a Status of Draft Awaiting Approval you will need to define the Approvers.
Select the Company and User who is responsible for Approving the Draft.
You can also define Users user, company, group, role etc. that can bypass the Approval process.
Click here for more information.
General > Status > Triggers
Status Triggers allow you to automatically split to a new form type when the original form is submitted in a particular status.
Click here for more information on Status Triggers.
General > Status > Security (Open / Close)
Closers and Status Changers
What is a Closed Status
Users who may change a status option is controlled by who can access the Form.
It is usual to allow anyone to change the status to any of the non-closing options, but only allow the Author to close the Form.?
A closed status is one that has a tick in the CLOSED check box
Refer here for more information regarding security and statuses.
May Change the Status but Not to a Closed Status | Under Closers and Status Changers, toggle on or off who can change the status of the form, but not NOT to a Closed status.   (a) The Author (the person who creates the Form), (b) Author Company Administrator (company administrator in the Author’s company administrators) (c) Anyone on the TO Action List (Action personUser(s) ), orwho has to action the form) (d) Anyone on the CC Info List (information personUsers(s) who are for information only on the form). You may want to add users, groups, roles, companies etc. to the box "the following people". Toggle on "Show Exclusions" to see who has been excluded from changing the status of the form. |
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May Change the Status to a Closed Status | Under Closers and Status Changers, toggle on or off who can change the status of the form to a Closed status.   (a) The Author (the person who creates the Form), (b) Author Company Administrator (company administrators) (c) Anyone on the TO Action List (Action personUser(s) ), orwho has to action the form) (d) Anyone on the CC Info List (information personUsers(s) who are for information only on the form). You may want to add users, groups, roles, companies etc. to the box "the following people". Toggle on "Show Exclusions" to see who has been excluded from changing the status of the form. |
May Re-Open a Closed Document | Default is set to document type admin, however you can choose to have an individual, group or any other administrator type.   Toggle on "Show Exclusions" to see who has been excluded from re-opening a closed document. |
General > Status > Categories
You can add a status to a category or add a new status category. Status categories allow you to group statuses to map with your processes. Colours can be assigned to a category to identify them easily.
Click here for more information.
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