What is a parallel workflow?
A parallel workflow allows you to conduct a document review where 2 or more reviews can happen in parallel to each other. Each of these reviews are independent of each other.
How to create a parallel workflow
How to add a step in parallel
- Go to Publication Space
- Click on Settings
- Go to Workflows
- Click on Add new
- You will now be on the Workflow editor
- To add a step click on the + button
- You will notice now that with 1 step added the + button is shown next to and below the current step
- If you want to add a parallel step click on the + button next to (on the left of) the existing workflow step
- You can continue to add as many parallel steps as you require by clicking on the + button
If you need to remove a step at any stage please click on the X icon
Configuring when to go to the next step
When 2 steps are added in parallel we need to decide when and how to exit that stage to move on the next step(s) in the workflow
- To configure this click on the diamond (decision) button shown below
- This will let you configure when to move to the next step and will provide you with 2 configurable options
All steps are finished = with this setting - all steps in parallel in a workflow stage need to be completed/finished before moving to the next stage of the workflow
Any step is finished = with this setting - as soon as any of the of the steps in the parallel stage are finished the workflow will move to the next stage/step
Different configuration options
Parallel step sharing
When a workflow has parallel steps iTWOcx allows you to configure what users within these parallel steps are allowed to access (while the workflow is in the parallel stage)
The configurable options are
Do not allow reviewers to see Markup's and comments = reviewers in parallel steps cannot see markup's or comments in the step parallel to them
Allow reviewers in a parallel step to see Markup's and comments = all reviewers in parallel steps can see markup's and comments from the reviewers in the parallel step
Do not allow reviewers to see Design issues, Markup's and comments = stops all reviewers from seeing design review issues, markup's or comments in a parallel step.
Parallel workflow in use
When you are a reviewer of a parallel workflow, the workflow screen will look as shown belowl
The parallel steps are shown as below with the step you are a part of shown as Active.
If you have the rights to see what other reviewers are doing in a parallel step you can click on the step name to see the results.
When a Workflow is completed
When the workflow has been completed the summary page will list the verdicts/comments/markup information from the parallel steps as shown below.
