What Happens
After a review is complete the following will happen.
1. The reviewed documents will be updated with the relevant revision status and mark ups.
2. The reviewed documents will be unlocked.
3. Approved documents will be distributed to the Auto Distributors or any users who were added for distribution after upload.
4. A summary transmittal will be issued with the status of all the documents.
5. Where there is a parallel workflow the summary page will list the verdicts/comments/mark up information from each parallel step.
Generate Consolidated Revision
When a workflow has been completed, you can generate the consolidated revision manually, directly from the Workflow Summary screen.
To do so click on the Consolidate Mark-ups button on the workflow summary screen.
This will add a new row to the Workflow Summary table to include the automatically generated Consolidated Mark-up (CM revision)
Additional Download Options
On the Workflow Summary Screen, control which revisions you want to download.
- Original = Downloads the original file
- All mark-ups = Downloads each MU rev
- Latest mark-up = Downloads just the latest MU rev
- Consolidated rev = Downloads just the consolidated rev (only shows this if the CM rev has been created)
The user must select at least one file from the summary screen to download.
This will also include offline mark-ups.
The same options will be available on the document preview screen for additional control when downloading a document.
Distribute Consolidated Revision
To distribute the consolidated revision directly from the workflow summary screen, click on Distribute.
Distribute Approved Documents From Workflow Summary
You can easily distribute documents that were Approved as part of the review workflow from the Workflow Summary page.
1. To distribute - select the Approved documents.
2. Click Distribute and follow the Distribution prompts.
Closure Details of Each Step
For auditing purposes, we have added time and date information regarding when a step was completed in a workflow. This information can be viewed on the Workflow Summary page.
