What is Revision Sequence Checking?
The Revision Sequence checking feature helps Document Controllers ensure that project members do not mistakenly supersede Documents with revisions that are out of sequence.
Turn On Revision Sequence Checking
To turn on Sequence checking;
1. Go to Configure.
2. Modules.
3. Publication Space.
4. Click on the numbering tab.
5. Select Enable.
6. Select an option from the drop down list.
What is the Difference Between "A-ZZ then 0-99" and "0-99 then A-ZZ"?
A-ZZ then 0-99
Selecting this option means that the Rev sequence check starts at A and matches all the way up to ZZ and then from 0 to 99.
0-99 then A-ZZ
Selecting this option means that the Rev sequence check starts at 0 and matches all the way up to 99 and then A to ZZ.
What is A.1 ... to A-Z then 0.1 ... 99 to 0-999?
Selecting this options means that A.1 is considered a lower revision than A followed by 0.1 and then 1,2 and so on.
This is an example revision sequence that will match this option.
A.1
A.2
A.3
A
B.1
B.2
B.3
B
0.1
0.2
1
Who Can Turn This Feature On?
You need to be a Project Administrator to be able to access the page to enable this feature.
When Does it Perform the Check?
The validation check is performed when you upload a file into the publication space and click upload.
How Is the Check Performed?
When a user attempts to upload a document where the Revision is earlier AND the Revision Date is later than the Revision and Date of the latest document on the Register a warning will be displayed as shown below.
In the example below the user had previously uploaded Revision 00 on the 17th December at 10:25am.
He then attempted to upload Revision 00.2 at 10:57am on the same day.
Since the new upload revision is EARLIER in the sequence and uploaded at a LATER TIME than the latest currently on the Register, the system has detected an out of sequence revision.
What does the warning message mean?
Blue highlight tells you the details of the file you have just attempted to upload.
Red highlight tells you the details of the revision that your upload is conflicting with in terms of the revision code and date.
The rest of the message provides you with instructions on how to resolve this conflict.
How can I resolve this conflict and finish my upload?
If you are trying to upload an older revision please correct the revision date.
If you are trying to make this revision the latest choose a higher revision code.
What will happen if I upload with a revision of "-"?
If you upload a new document without a revision code in the file name; eg ARCH 101[-].pdf, the system will treat it as the start of the sequence
eg -, A, B,C,0,1,2,3,4).
Browse list - It will first perform a revision check against the document revision history and inform you about the conflicted revision.
Upload Manager - It will auto correct the revision details and upload it as the first in the sequence. See example below.
What will happen if I don't add a Revision and upload?
If you upload a new revision without a revision code in the file name; eg ARCH 101.pdf, the system will treat it as the start of the sequence
eg "" A, B,C,0,1,2,3,4)
i.e same as the Above question.
What about Revision that are from Mark ups (Document Review Workflows)?
If a revision exists in the Document history with a mark up specific code; eg ARCH 101[B-MU1], then the system will treat B as the code that it performs the revision sequence check.