What is an external Bid?
An external bid is one received from outside the iTWOcx Tenders system. This could be an email or an attachment you have received from one or more of your bidders.
As the bid has been sent from outside of the iTWOcx system, the information is disconnected and is not processed by the Tenders module. Neither the Tender Dashboard nor the Tender Package is updated with the relevant bid details.
However, with iTWOcx Tenders, capturing this information is easy and bid information can be imported into your package to keep all your Package/Bidder details in one place.
How to submit an External Bid
To submit an externally received bid follow the steps below.
Open the relevant package
1. Go to the Tenders Dashboard.
2. Click Summary next to the package you wish to upload the bid to.
3. Go to the Package Progress Tab.
Select Bidders
1. On the Package Progress Tab select the bidders you wish to submit an external bid for.
2. From the Bidder Tools drop down, select Submit an External Bid.
3. The External Bid submission wizard will launch and display the bidder's company and contact for those you have selected.
You are now ready to upload the External bid(s)
Upload Documents
1. Click the Upload button against the relevant Bidder.
2. The file selector will launch.
3. Click Select files to browse and attach files or simply drag and drop them to upload.
4. Click Done.
5. You will see a count of the documents you have just added next to the Upload button.
6. Click Next.
Notify Bidders of Submission
After you click next you will be taken to the Notify tab of the External bid submission Wizard.
On this tab, you are able to select whether you would like to Notify the Bidders about you submitting a bid on their behalf or not.
1. To Notify - Select Yes in the Notify column.
2. Don't Notify - Select No.
3. Review all your changes.
4. Click Upload Bids.
5. This will upload your external bids into iTWOcx Tenders.
