Page Comparison

The type of user field, e.g. a text box (TEXT) or select list (SELECT) or radio buttons (RADIO BUTTONS).

Always Editable - means this field will be editable by ALL.

Locked after first set - means that the field is locked whether you save it as a draft or issue (submit) it.  Will not be editable at all.

Locked after first submit - means that if you save the form as a draft you are still able to edit it.  Once you issue (submit) the form it will be locked and not editable at all. 

Set the width (w) and height(h) of the field. 

Width - where the width of the select list field can be set. The width is determined by the width of the widest item in the list.  Setting w = 0 will scale the field to the width of the window displaying the form. 

Size (h)Height - where the height of the select list field can be set.  Setting h = 1 makes the select list a dropdown list.  Setting "h" to a higher number creates a scrolling list. Setting h = 0 will scale the field to fit the window displaying the form. Applies to TEXT and SELECT user fields. 

Specify how field types appear on the form.

For Number User Fields choose how many decimal places and whether to have 1000s separator (,).

For Select, Radio and Cascading User Fields"

• Display (Code) - tick to display the option Code on your Form.
• Display (Description) - tick to display the option Description in output On your Form. 
• Last Item Only - for cascading user fields only - - select whether to display Option Name, Option Code or Both on your form.
• Sort By - select whether you want your options to sort by Option Name or Option Code. 
• Separator - choose either : or - as a separator on your form when allowing users to select multiple options.

For Cascading User Fields

• Last Item Only - toggle this on to display the last item selected only.
• Limits - Allow Multiple - specify if more than one option may be selected at a time in the select list. 

For Contact User Fields choose UserID to display the person's user ID or For Contact User Fields

• Choose either UserID to display the user's user ID or Name to display the

• user's name.

For Checkboxs & Radio Buttons

• Graphical - toggle this on if you would like the radio buttons or check boxes to display on the form when nothing is selected. 

For Currency and Number User Fields

• Set a Minimum Value and a Maximum Value to ensure the value entered is within that range. You can also choose the number of Decimal Places you want to limit your currency to.

For Text User Fields

• Set a Minimum and Maximum Character Length to limit the characters a user can put into the text field. 

This is for Date User Fields only.

Choose from the drop down list how you want your time to appear or not to appear on your form.

You may also edit the date format in the text box below Date Format. 

This is for Date User Fields only.

Choose from the drop down list how you want your date to appear on your form.

This is for Coordinate User Fields.

Select from the drop down either Pin or Polygon and choose a Colour.

Where you can specify or choose a default value or option for this field.

Text Type User Fields - Where a maximum (Max) and minimum (Min) number of characters the field may contain can be set.

Select and Cascading User Fields - Tick the checkbox to allow users to select more than one option.

Security

When can you edit?

Always Editable - means this field will be editable by ALL.

Locked after first set - means that the field is locked whether you save it as a draft or issue (submit) it.  Will not be editable at all.

Locked after first submit - means that if you save the form as a draft you are still able to edit it.  Once you issue (submit) the form it will be locked and not editable at all. 

Toggle on if you do not require the Common User Field on the form that you are configuring. 

(DO NOT RETIRE a common user field unless you DO NOT require it anymore.  Retiring a common user field will mean that no form will be able to use this user field.)

Toggle on for Document List User Fields if you would like to be able to add all form types into the document list user field on the form.  

Toggle off if you would to restrict the document types you can put into the document list user field.  Enter the form types in the Restrict to the following Document Types box under Format in the General tab of the Document List user field.