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Below is an example of a Bid Evaluation Report.  

Bid Evaluation report

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  • The Price Submissions row will be displayed at the bottom

  • The bidder column will show the price submission total the bidder has submit

  • The Score out of 10 will be automatically calculated as follows ((Lowest price submission total/ Bidders price submission total) x 10 )

  • The Weighted Score will be automatically calculated as follows (Lowest price submission total/ Bidders price submission total) x 10 x Weight assigned in config)

Info

Exclusions/ Notes

  • User cannot customise the calculation (it is as mentioned above)

  • User cannot add Price Submission to weighted assessment config anywhere other than the bottom row

  • Price Submissions row cannot be changed to a Not Weighted row

Auditability Records for Viewing the Bid Evaluation Report

Viewing the Bid Evaluation Report will now be logged in the package history.
The history will record a view log one per package version i.e. Addenda.

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The following actions will be logged

  • Viewing the Bid Evaluation Report (Each tab that is viewed will have a separate entry per package version)
  • Adding comments in any of the tabs within the Bid Evaluation Report

Price Submissions Comparison

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Comments can be recorded by Estimators. These will be visible to others who can access the report.

Include the Difference from the Budget in Bid Evaluation Report

When a package is created and is not linked to a Package Procurement Form (PPF) with a budget link the following changes have been implemented.

  • On bid evaluation - Price Submissions tab - Shows the Variance to estimate row at the bottom (Note: currently this row only shows if the package was created with a PPF form with Budget link)

  • The variance amount will be calculated as follows

    • Total of price submissions tab when issuing the package - bidders submission amount

  • Changed the words Variance to Estimate to show the package issuing company name

Price Submissions Adjustments (Post Contract Changes)

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Note: below is what the bidder sees.  

Weighted Assessment - Current Price vs Lowest Price

Added a new option to the Weighted Assessment functionality to compare bidders' Price Submission values.

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  • It will be automatically set to type Weighted - this cannot be changed

  • You can assign a weight against this row

  • Added a toggle to show or hide weights from bidders

    • When turned off all section weights price submission weight will be hidden from bidders during bid submission

    • When turned on section weights price submission weight will be hidden from bidders during bid submissions

Bid Submissions

  • Bidders will not be able to see this row when submititng bids in the Weighted Assessment tab

  • Based on the weight display toggle they will either see or not see the weights for each section

Adding Comments 

You can also add a comment per section for each bidders response as you continue your scoring.

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