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What is an external Bid?

 

 

An external bid is one received from outside the iTWOcx Tenders system. This could be an email or an attachment you have received from one or more of your bidders.

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  1. On the Package Progress Tab select the bidders you wish to submit an external bid for
  2. From the Bidder Tools drop down, select Submit an External Bid
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3. The External Bid submission wizard will launch and display the bidder's company and contact for those you have selected.

5. You are now ready to upload the External bid(s)

 

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Upload Documents

  1. Click the Upload button against the relevant Bidder
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  2. The file selector will launch
  3. Click Select files to browse and attach files or simply drag and drop them to upload
  4. Click Done

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  1. You will see a count of the documents you have just added next to the Upload button
  2. Click Next
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Info
titleMust upload an attachment

You must upload at least 1 attachment per bidders to proceed to the next step

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Notify Bidders of Submission

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  1. To Notify - Select Yes in the Notify column
  2. To not Notify Select No.
  3. Review all your changes
  4. Click Upload Bids
  5. This will upload your external bids into iTWOcx Tenders

 

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What happens after an External Bid has been submitted?

Package Progress tab updated

  1. The package Progress tab is immediately updated with the newly submitted external Bid
  2. The submitted column for the relevant bidder will be updated.
  3. To view the view select View bids from the Post Submission Actions  drop down.
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External bids will indicate that the Tender Admin (or the user who uploaded them) 

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Tender Dashboard updated

The Tender Dashboard will be updated to indicate that a bid has been submitted. 

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Package History Updated

Package history will be updated with;

  1. Who submitted the external bid and on behalf of which Bidder
  2. If the bidder was notified about the external bid submission

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Remove Bidders from External submission Wizard

If you accidently added the wrong bidders into the Wizard or changed your mind,

  1. You can select the Bidders you wish to remove
  2. Click Remove

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Remove attachments from External bids

 

Info
titleCannot remove attachments after submission

Please note that you can only remove attachments at the time of upload. Any external bids that were submit will need to be withdrawn if you would like to remove those attachments from appearing anywhere in the package

If you would like to remove any attachments you added during your external bid upload process;

  1. Click on the link that indicates the number of documents uploaded
  2. Click on the X to remove the documents as desired.
  3. Click Done.

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Withdraw an External Bid

If for any reason you would like to remove an External bid you submitted from a package

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History will be updated to reflect that the bid was withdrawn.

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