Adding or updating the tender documents is a simple and quick process. To issue an addenda, navigate to the summary page of the desired package.
1. Click on the Documents tab.
2. Click Issue addendaAddenda.
Issue Addenda Wizard
The Issue addenda Addenda page allows you to enter a reason for the addenda and , add new documents or update existing documents with new revisions, update the Price Submission, Schedule or Rates and the Scope of Works.
Enter the reason for the change.
Display Which Users will be Issued the Addenda
To identify which bidders will be sent the addenda, click on the count of bidders link to see the full details of those bidders.
Add New
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Documents
1. Select the Add documents Documents tab.
Just like creating the package, you can tick 2. Place a tick in the checkbox next to any document(s) you want to add.
You can also 3. Or search for the document(s) you want to add.
4. Or upload additional files from your desktop or search the register from here.Once .
5. Or insert a link.
6. Once you have added the required documents either continue to Update documents the Update Documents tab to update revisions of existing documents with new revisions or if you are done click Issue Addendaclick Next Step.
| Tip |
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| Documents that have already been issued will be highlighted and cannot be selected. |
Update Documents
To update existing documents with new revisions select the Update documents Documents tab.
1. Documents on the package which have newer revisions available will be listed.
2. To update them simply select a newer revision from the available revisions drop down.
3. Once you have updated the required documents either continue to Add documents Documents tab or if you are done click Issue Addendaclick Next Step.
Display Which Users will be Issued an Addenda
You will now be able to easily identify which bidders will be sent an addendum. The tender module now displays the count of bidders who will be sent the addenda as well as providing a link to see the full details of those bidders.
What Happens When Addenda are Issued?
When you click issue addenda, all active bidders will receive an email informing them of the change and contained within, is a link to document tab of their bidder page.
The Package will also be updated with an addenda Number and all the progress counters (viewed, downloaded and bid submitted) will reset.
From this email, the bidders will then be able to download either just this addenda, or the full set of current documents.
View Addenda Reason
To view the reason why an addenda was issued, click the documents tab, then click on the addenda link you want to view.
Price Submission
Make any changes you require to the Price Submission tab.
Schedule of Rates
Make any changes you require to the Schedule of Rates tab.
Scope of Work
Make any changes you require to the Scope of Work tab.
