Push Form Configuration to Project
- Former user (Deleted)
- Rebecca David
- Jane Padgett
What does the Push Form Configuration to Projects utility look for?
RIB CX looks at the code of the form being pushed. For example:
If the form being pushed from the Source Project has a code of GEN but the Destination Project does not have a form already with the code GEN the the form is copied over to the Destination Project with all configuration as set by the Source Project. .
If the form being pushed from the Source Project has a code of GEN and the Destination Project has a form with the code GEN already then this form will be overwritten. However refer to the below table for more information on what configuration is updated/overwritten.
Configuration | Outcome | |||||||||||||||
| General Settings | ||||||||||||||||
User Fields (that DO NOT require Options)
| Designation project configuration is overwritten by the source project. | |||||||||||||||
User Fields that Require Options | ||||||||||||||||
(checkbox, radio, select and cascading user fields) |
| |||||||||||||||
Statuses | ||||||||||||||||
| If Status Order No is the same in both projects but the Description is different, e.g.
when the form is pushed, the destination project will have two statuses with the same status order no.
Example: Destination Project has order no. 10 with description of OPEN. Source Project has order no. 10 and description of CLOSE. When the form is pushed to destination project the existing 10 OPEN will remain and another 10 CLOSE status will be created. The attributes (eg Default, Draft, For Approval, Initiated etc) from the Source Project will update the Destination Project.
Example: Designation Project has two 10 statuses (CLOSE and OPEN). Source Project has one 10 status of OPEN then the Designation Project statuses are updated and the 10 CLOSE status is retired (inset). However, if the 10 CLOSE status was in use it will NOT be retired.
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| eg. Source Project Open Status has Allocation to TENDERADMINS. Destination Project Open Status currently has Allocation to PROJECTADMINS. When the form is pushed from the Source Project the Destination Project Open Status Allocation is updated to TENDERADMINS as per the Source Project.
If additional Allocations are given to the Source Project and the form is pushed the Destination Project will include the additional Allocations. eg. Source Project Open Status has TENDERADMINS and BUDGETADMINS and Destination Project Open Status has only TENDERADMINS, when form is pushed to BUDGETADMINS will be added to the Destination Project's Status Allocation. | |||||||||||||||
| If the form exists in the destination project and has status action buttons with:
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| Triggers do not get pushed over with the form. Therefore you will need to refer to here to learn how to push the document triggers. | |||||||||||||||
Pushing Form Configuration
1. Go to Configure > Utilities.
2. Click Push Form Configuration to Projects.
3. Select from the drop down the forms to be pushed to another project/s.
4. If you want to push common user fields place a tick in the box "Include Common User Fields". This will push the common user fields (including any options) to the destination project as normal user fields. (i.e. the user fields will not be common in the destination project).
WARNING
If a common user field is retired in the source project but IN USE in the destination project no change will take affect.
If the destination project requires different options for Common User Fields that are cascading, select, radio and/or checkboxes to that of the source project, DO NOT tick "Include Common User Fields".
5. Select from the drop down the project/s you want to push the groups to.
Only the projects that you have access to will appear in the drop down list.
6. Click Process when you are ready.
When a form is pushed from one project to another and an user field is retired - the system will record this entry to indicate that the user field was retired
We’ve added additional options to the Form Push Utility, that willl allow you to control which aspects of a Form Type you can push for even greater customisation when you need to update Form Types across a number of projects.
Options for Push Form Configuration Utility
Push Form Config Utility has other options that will allow you to control which aspects of a Form Type you can push. This offers the user a high level of customisation when Forms need to be updated across a number of projects.
You can control the following elements during a form push :
Form Status
User Fields
Include common user fields
- Push and Overwrite Existing
- Push and Add to Existing
Form Layout
Default Text
This table lists the affect of each option :
Selection | If off | If on | |
|---|---|---|---|
1 | Status | Do not push statuses, leave destination statuses as is | Copy statuses as per current status copy logic |
| 2 | User Fields | Do not push or import user fields, leave destination as is You will not see selections 4 and 5 | Copy user fields/options as per current logic Push and Overwrite Existing (point 5. below) will be selected by default |
| 3 | Include common fields show this under user fields | ||
| 4 | Push and Overwrite Existing (default) | Either 4. or 5. needs to be selected | Updates descriptions and overwrites existing options in the destination with matching codes from the source Disables options in the destination that are not in the source Deletes options from the destination that are not in the source Adds options to the destination that are in the source but not already present in the destination If a source option is disabled, it updates the description of the destination and disables it (if the option is in use) If a source option is deleted, it updates the description of the destination and deletes it (if the option is not in use; if in use, it disables it) |
| 5 | Push and Add to Existing | Either 4. or 5. needs to be selected | Add new options from the source to the destination Does not update existing option codes or descriptions in the destination |
| 6 | Form Layout | Do not push Form Layout, leave destination as is | Copy form layout If form layout is pushed without required fields, shows those as empty slots in the form layout |
| 7 | Default Text | Do not push default text, leave destination as is | Copy default text |
Below is an example of how selection 4. and 5. would operate :
If User Field in Export form and Destination form looked like below Before Import :
With Selection 4. Destination user field Options would look like this After Import
With Selection 5. Destination user field Options would look like this After Import :
If at any point you are uncertain about the best options to use for your project and as this is an Admin tool that can potentially update many Live forms across many projects it is best to reach out to our Support/Consulting team, who will be happy to assist you in identifying the best approach.
Import Log
Form Type History: Logs the selected option used during the push for the form type.
User Field (UF) History: Logs the selected option used when pushing the User Field.
Push Form Config Utility - Include Form-Specific Triggers
When pushing a form, it will also include the form-specific triggers i.e triggers added through the form layout designer.
This means that after pushing the form, admin user will not need to re-configure the form-specific triggers
