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Document Download Naming

Document Download Naming

Document Number Based Settings

You can change this by going to Publication Space > Settings > Numbering.

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Default Setting

By default when a document is downloaded, RIB CX downloads the filename it was originally uploaded as. This will download the document with it's default name (i.e. name at the time of upload).

Document Number [Revision].extension

Changing the setting to Document Number [Revision].extension, will download the document as per example below:

  • Document C008 is downloaded

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  • The downloaded file is named as below...

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Document Number [Revision] Title.extension

Changing the setting to Document Number [Revision] Title.extension, will download the document as per example below:

  • Document C008 is downloaded

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  • The downloaded file is named as below...

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Custom Text Field 

 You can also customise the file name of the documents downloaded from publication space with:

  • Custom Text Field. extension - When you change to this, the downloaded file will be named your Custom Text Field followed by '.' and then extension number

  • Custom Text Field [ Revision ]. extension - What you change to this, the downloaded document will be named Custom Text Field [ Revision ].extension

Once either of these options are selected, you must pick from a list of text fields in the publication drop menu in the file name. In our example we have used text user field 'Alt Doc#'

Step by Step Example: 

When you configure any of the custom text options, in this case 'Custom Text Field [Revision].extension' then...

  1. Custom Text Field [Revision].extension setting is selected in Publication Pace Settings 

  2. Confirmation that this setting is now configured successfully

  3. 'ALTDOC: Alt Doc #' is a custom text user field in Publication Space. You can choose any other custom text user field in Publication Space settings 

Configuration is now complete.

As a user: 

When document is uploaded user will be able to add custom text in Alt Doc# user field 

When upload is complete you see the Alt Doc # appear with the custom text file name that was added by the user:

When you download it, it will appear with the setting that is configured : Custom Text Field [Revision].extension → SideDoor#5 [A].pdf

Custom Bracket and Spacing Options

You can customise how revisions appear in downloaded filenames—with the option to use round brackets ( ) instead of square brackets [ ], and to remove the spaces around the revision for tighter naming. This supports internal naming conventions and makes downloaded files match your upload rules more closely.

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Feature

What It Means

Bracket type toggle

A tick-box lets users switch between [Revision] and (Revision) in filenames

Optional spacing control

A separate tick-box allows removing the spaces around the bracketed revision

Download output updated accordingly

Filenames update dynamically based on pattern and spacing settings

Applies to single and bulk downloads

Works consistently when downloading one or many documents

How Custom Brackets and Spacing Options Work

  • In Download Naming Settings, you’ll now see:

    • A tick-box to change the brackets (Revision) instead of [Revision]:

    • A tick-box to remove spaces around the revision, e.g.:

      • With spacing: 12345 (Rev 02) Title.pdf

      • Without spacing: 12345(Rev 02)Title.pdf

  • These settings apply to all downloads made from that project.