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Share a List of Defects with Subcontractors

Share a List of Defects with Subcontractors

Owned by Damith Samarakoon
Last updated: Apr 03, 2025 by Rebecca David

With the RIB CX Defects Management system, it is possible to set up an automatic share list of all defects.

These lists can be issued to the Subcontractors at an interval determined by the Defects Manager e.g. weekly, daily etc.

How to Configure a Shared List

From the Defects Dashboard:

  1. Click Share.

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  1. Click Add New Share

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  1. The share a list window will open.

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Set the Criteria for Sharing

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  1. Fill in the Share Criteria.

    1. Give your shared list a name.

    2. Add a message to the default text box.

    3. As we have done this from the Defects dashboard we can only select Defect.

    4. Click on the 3 dots and choose your recipient(s). i.e. who you want the email to go to.

    5. Select the criteria. As we are setting up an outstanding defects list to be sent to a particular trade we have selected:

      1. Status equal to OUTSTANDING

      2. Trade Responsible equal to CONCRETE KERBING.

Set the Schedule

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  1. Fill in the Scheduling

f. Select how often you want the emails to be sent.

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g. What date do you want the schedule to start?

h. What time do you want the email to be sent?

i. How long do you want the schedule to run for?

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Start Sharing

  1. Click on Start Sharing.

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For how this is received and viewed by the subcontractor: Accessing Defects Issued for Repair via a Shared List Accessing Defects Issued for Repair via a Shared List