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Info

If you make a change to the Close Date of a package(s), then the system will automatically notify the bidders of the change.

This will be represented when the tickbox tick box to Notify Bidders will be ticked by default and cannot be unticked.

You can still add a custom message in this scenario.


Bulk Issue Addenda

With this tool you will be able to send out addenda for multiple packages. 

To begin 

  1. Click on the Bulk Tools action widget on the main Tenders dashboard
  2. This will launch the Bulk Action Tools wizard.
  3. From the drop down select, Bulk Issue Addenda 
  4. Click Next
  5. This will launch the Bulk Issue Addenda Wizard. Select the packages you would like to Issue Addenda for. (Note Only Issued and active (not Closed, Awarded, Withdrawn) packages will be shown here )
  6. Once the packages are selected, Click Next
  7. This will load the Update Revisions Tab

 

Update Revisions 

  1. On the update revisions tab you will be shown a list all the documents on the packages you selected which have a new revision (which has not already been issued on an addenda.)
  2. Each row will also indicate the number of package this document is on from the total number of documents you have selected

 

Editing what packages to issue a document as part of an Addenda

  1. To edit the list of packages that the latest revision will be issued on - click on Edit
  2. This will then show you the list of packages that this document is on so that you can pick which packages you would like to issue this revision as part of an Addenda.
  3. Once you have edited the packages as needed. Click next
  4. This will launch the Add Documents tab

 

Add Documents

Similar to issuing an Addenda for a single package, when issuing bulk Addenda you can also add new documents from the Register or upload new documents on the fly that can be sent out as part of your Addenda

  1. On the Add documents tab you can Select Documents using the folder navigator 
  2. Or Search for them
  3. To upload a new attachment to the Addenda (which will not be uploaded to the Regsiter, click on Upload and follow the prompts)
  4. Once all the necessary revisions and documents have been added to the Addenda click Next Step
  5. The Utility will now show you a final Summary of the Addenda for you to confirm.

Addenda Summary

This tab will show you All the new revisions and new documents you have included for all the packages you wish to issue Addenda for.

Each row will show the

 

  • Document number, 
  • the latest revision, 
  • whether it was a New revision being issued or a newly added document 
  • as well as how many packages 
  1. On this tab you can also add the reason for the Addenda (required)
  2. Once completed, Click Issue Addenda
  3. This will issue the addenda for all the packages selected and notify the relevant bidders. 

Bulk Send Reminders