iTWOcx Tenders provides a number of tools to let Tender Admins and users perform bulk actions on their packages. You can create packages in bulk, edit their details in bulk, issue addenda for more than 1 package and send reminders to bidders on multiple packages in one go.
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Bulk Create Package
1. To create more than 1 package at a time click on the Bulk Tools widget on the main Tenders dashboard.
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This will allow you to edit these packages , add the necessary bidders and documents and issue them out to Tender.
Bulk Edit Package Details
1. To Edit more than 1 package at a time click on the Bulk Tools action widget on the main Tenders dashboard.
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Please note that the list of packages shown here will be packages that are in either Draft or Issued Status. Withdrawn or Awarded packages will not be available for selection here. |
Edit package Close Date
1. Tick the checkbox to edit Package Close Date.
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7. If you are happy to proceed with updating the package, Click Update Packages.
Edit package Contact Person
1. Tick the checkbox to edit the Package contact.
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5. If you are happy to proceed with updating the package, Click Update Packages.
Edit setting to Enforce Close Date
1. Tick the checkbox to Change Enforce Close Date Setting.
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5. If you are happy to proceed with updating the package, Click Update Packages.
Notify Bidders
When you make a change to the details of the packages you have selected you have the option to Notify bidders of the change with a custom message.
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If you make a change to the Close Date of a package(s), then the system will automatically notify the bidders of the change. This will be represented when the tick box to Notify Bidders will be ticked by default and cannot be unticked. You can still add a custom message in this scenario. |
Bulk Issue Addenda
With this tool you will be able to send out addenda for multiple packages.
To begin
1. Click on the Bulk Tools action widget on the main Tenders dashboard.
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7. This will load the Update Revisions Tab.
Update Revisions
1. On the update revisions tab you will be shown a list all the documents on the packages you selected which have a new revision (which has not already been issued on an addenda).
2. Each row will also indicate the number of package this document is on from the total number of documents you have selected.
Editing what packages to issue a document as part of an Addenda
1. To edit the list of packages that the latest revision will be issued on - click on Edit.
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4. This will launch the Add Documents tab.
Add Documents
Similar to issuing an Addenda for a single package, when issuing bulk Addenda you can also add new documents from the Register or upload new documents on the fly that can be sent out as part of your Addenda.
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5. The Utility will now show you a final Summary of the Addenda for you to confirm.
Addenda Summary
This tab will show you All the new revisions and new documents you have included for all the packages you wish to issue Addenda for.
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3. This will issue the addenda for all the packages selected and notify the relevant bidders.
Bulk Send Reminders
This utility allows you to send Reminders to bidders on your packages in bulk.
To Begin - Select Packages
1. Click on the Bulk Tools action widget on the main Tenders dashboard.
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8. This will launch the next step where you can select which bidders you would like to send reminders for.
Select Bidders
1. On the Select Bidders tab select which bidders you would like to send reminders to for each page.
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