Adding or updating the tender documents is a simple and quick process. To issue an addenda, navigate to the summary page of the desired package.
1. Click on the Documents tab.
2. Click Issue addenda.
The Issue addenda page allows you to enter a reason for the addenda and add new documents or update existing documents with new revisions.
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Add New documents
To add new documents select the Add documents tab.
Just like creating the package, you can tick the checkbox next to any document(s) you want to add.
You can also upload additional files from your desktop or search the register from here.
Once you have added the required documents either continue to Update documents tab to update existing documents with new revisions or if you are done click Issue Addenda.
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| Documents Documents that have already been issued will be highlighted and cannot be selected. |
Update Documents
To update existing documents with new revisions select the Update documents tab.
1. Documents on the package which have newer revisions available will be listed.
2. To update them simply select a newer revision from the available revisions drop down.
3. Once you have updated required documents either continue to Add documents tab or if you are done click Issue Addenda.
What happens when Addenda are issued
Display Which Users will be Issued an Addenda
You will now be able to easily identify which bidders will be sent an addendum. The tender module now displays the count of bidders who will be sent the addenda as well as providing a link to see the full details of those bidders.
What Happens When Addenda are Issued?
When you click issue addenda, all active bidders will receive an email informing them of the change and contained within, is a link to document tab of their bidder page. The Package will also be updated with an addenda Number and all the progress counters (viewed, downloaded and bid submitted) will reset.
From this email, the bidders will then be able to download either just this addenda, or the full set of current documents.